A varied and responsible position providing Property Management administration services to a friendly team of Management and office colleagues. This role will be assisting them in managing their portfolios of properties and assisting with any client instructions.
ABOUT THE FIRM
MCR is a successful young dynamic responsible group with a portfolio of assets across the UK. We are looking to recruit a Property Administrator based at our Birmingham office. If you have an eye for detail, are well-organised / methodical, work well under pressure and have a positive attitude our working environment will be what you are looking for.
DUTIES AND RESPONSIBILTIES
Coordinate and collate the monthly management reports from Property management team
Control of all Administration/Filing
Processing of all Purchase Orders
Raising Of Cheque Requests/ Credit notes etc
Liaising with Accounts over payments and receipts
Overseeing Contractor Invoicing
Holidays/Sickness and Leave Diary Management
Team Diary Management
Maintenance and auditing all Tenancy Schedules
Correlation of All weekly reports and activity
Maintenance of property advertising and Online Office Brokers
Monitoring and updating contractor's health and safety databases and other information
Working with service and supply contractors, securing contract documentation and dealing with contractor enquiries
Providing a point of contact for clients and tenants in the absence of the Property Manager
Coordinating the production of arrears reports on a regular basis
Processing and coding supplier invoices for approval by the Property Managers
Dealing with routine telephone enquiries from tenants and suppliers
Maintaining and updating service charge budgetary records and reports
Carrying out lease extractions and completing forms for data input
Other ad hoc duties as required
QUALIFICATIONS AND EXPERIENCE
Previous experience working in a similar administrative role
Accurate typing
Good written and verbal communication
Enthusiastic and willing to undertake extra duties
A team player
Organised with a good eye for detail
This job description does not form part of your contract of employment and the duties may be amended from time to time.
